Member Directory Acceptable Use Policy

1. Purpose

The Member Directory in the Mithras Mobile app provides authenticated members with access to contact information for fellow members to facilitate communication within the Organization. This policy governs the acceptable use of that information and establishes clear boundaries to protect member privacy.

The directory is a privilege of membership, not a general-purpose contact database. Access to it carries a responsibility to use the information respectfully and exclusively for legitimate member-to-member club purposes.

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2. Permitted Uses

Members may use directory contact information for:

• Personal, non-commercial communication between members on matters related to the Order of Mithras
• Coordinating attendance at club events, meetings, and social gatherings
• Following up on club business discussed at meetings or events
• Reaching out to a fellow member for purposes reasonably related to membership in the Organization

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3. Prohibited Uses

Members may not use directory contact information for any of the following:

3.1 Commercial Solicitation

Using any member's phone number, email address, or other contact information to solicit business, promote products or services, or engage in any form of commercial outreach — whether the member is involved in the business or not.

3.2 Unsolicited Mass Communications

Sending bulk emails, text messages, or other unsolicited mass communications to members using contact information obtained from the directory, other than through the App's authorized announcement features (reserved for officers).

3.3 External Disclosure

Sharing, publishing, exporting, or otherwise disclosing the contact information of any member to any person outside the Organization's membership, without that member's express written consent.

3.4 Harassment or Abuse

Using contact information to send harassing, threatening, defamatory, or otherwise abusive communications to any member.

3.5 Political or Advocacy Solicitation

Using directory contact information to solicit support for political campaigns, candidates, ballot initiatives, or advocacy organizations.

3.6 Data Aggregation

Systematically collecting, copying, or compiling member contact information for any purpose beyond the personal uses described in Section 2.

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4. Directory Visibility

The Member Directory is visible to signed-in eligible members (status Active, Life Member, or Non-Member Admin). Eligible members can read roster profile fields the App stores for membership administration, including name, contact details, membership type, spouse name, and related roster fields.

The App does not provide per-field directory opt-outs or in-app privacy settings that hide specific contact fields from other eligible members. Administrators retain access to full member records for official organizational use.

If you need a directory or contact-visibility concern addressed, contact the Secretary at [email protected]. Requests are handled administratively and are not automated in the App.

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5. Enforcement

Violations of this policy may result in:

• Loss of directory access within the App
• Suspension or termination of App account access
• Referral to the officers of the Organization for action consistent with the bylaws

The Organization reserves the right to investigate reported violations and to take appropriate action at its discretion.

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6. Reporting Violations

Members who believe another member has misused directory information should report the matter to the Secretary at [email protected] with a description of the conduct and, if possible, supporting documentation.

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7. Contact

Order of Mithras, Inc. Biloxi, Mississippi [email protected] orderofmithras.com